One plan, shared by the people who need it
A team is a billing arrangement, not a shared workspace. Everyone in it works under the owner's subscription and draws from one daily allowance, so nobody has to buy a second plan for occasional work. What a team deliberately does not do is share files: each member's conversions stay their own, and handing a specific file to a colleague still means creating a share link for it.
- Everyone works under the owner's plan — same daily allowance, same file-size limit
- Pro covers three people, Business ten, the owner included
- Invitations go to an email address and are good for seven days, once
- Files are never shared — a conversion belongs to the account that made it
How it works
- 01
Put the plan on one account
The team runs on the owner's subscription. Pro covers three people and Business ten, the owner counted among them. Free and Starter cannot create a team at all — there is no seat on those plans to share.
- 02
Invite by email address
The owner sends an invitation to an address rather than to an account, so somebody can be invited before they have signed up. The link works for seven days and can be used once.
- 03
They accept, and take on the plan
The invitation can only be accepted from an account with that email address, so a forwarded link is useless to whoever else receives it. From the moment it is accepted the member works under the owner's plan — the same daily allowance, the same file-size limit — without a card of their own.
- 04
Work stays separate
What is shared is the plan and the allowance. Conversions are not: every member's files remain theirs alone, and passing one to a colleague still means creating a share link for that file.
What a team shares
The plan. For as long as someone is in the team they are treated as being on the owner's subscription — on Pro that means files up to 1 GB and 500 weighted operations a day, on Business no daily ceiling and no file-size ceiling.
One daily allowance, pooled rather than divided. Every operation any member runs counts against the same daily total, so one person can use most of it on a busy day and nobody has to agree a split in advance.
Plan changes. If the owner upgrades, downgrades or cancels, every member moves at the same time — a cancelled subscription returns the whole team to the free plan rather than leaving members on a plan nobody is paying for.
What it does not share
Files. A conversion belongs to the account that made it, and the check that enforces this is the same one that separates two complete strangers. Other members cannot open your conversions, download them, or see that they exist.
There is no shared folder and no common workspace, because there is nothing that would go into one. To hand a specific file to a colleague you create a share link for it, exactly as you would for someone outside the team.
History and settings stay personal as well. Everyone in a team is simply a member; the only distinction is the owner, who holds the subscription and is the one who can invite people or remove them.
How many people a plan covers
The seat count is a property of the plan rather than something you buy by the head. One subscription covers the number of people below, and there is nothing to add or remove when somebody joins or leaves.
Free
No team. One account, 10 weighted operations a day, files up to 50 MB.
Starter
No team either. One account, 100 operations a day, files up to 200 MB.
Pro
Three people, owner included. 500 operations a day between them, files up to 1 GB.
Business
Ten people, owner included. No daily ceiling and no file-size ceiling.
Seats count invitations too. An invitation you have sent but nobody has accepted holds its seat until it is accepted, withdrawn or expires — so a three-seat plan cannot quietly promise itself to five people.
How invitations behave
An invitation is addressed to an email address, not to an account. The person you invite does not need to have registered yet.
It expires seven days after it is sent, and it can be redeemed once. A second attempt with the same link is refused, so a link that has already been used is worth nothing.
Only an account whose email address matches the invitation can accept it. Forwarding the link does not transfer it.
Only the owner can send invitations or withdraw them, and only the owner sees which invitations are still outstanding — the addresses of people who have not joined are not the rest of the team's business.
Somebody who is already in another team has to leave it before they can accept, because an account belongs to one team and carries one plan.
The link itself is never stored. Only a fingerprint of it is kept, so a copy of the database is not a set of working invitations. Expired ones are cleared out on the hourly sweep.
Joining, leaving, being removed
The owner can remove anyone in the team. A member can remove themselves. Either way the change takes effect immediately.
Leaving returns that account to the free plan — 10 weighted operations a day and files up to 50 MB. It does not touch their conversions, which were always theirs and stay in their own history.
The owner cannot leave their own team, since the subscription it runs on is theirs. Remove the other members first.
A seat is checked again at the moment an invitation is accepted, not only when it is sent. If the plan was downgraded in the days in between, the seat that existed then may no longer be there.
Questions
Can my team see my files?
No. A team shares the plan and the allowance, and nothing else. Every conversion belongs to the account that made it, and no other member can open it, download it or list it — the ownership check is the same one that protects a solo account. To give a colleague a specific file you create a share link for it, exactly as you would for anyone outside the team.
How is the daily allowance divided between us?
It is not divided, it is pooled. Operations run by any member count against the same daily total, so a Pro team has 500 weighted operations a day between them however they fall. On Business there is no daily ceiling, so there is nothing to pool.
How many people can be in a team?
Three on Pro and ten on Business, counting the owner. Free and Starter cannot create a team. Invitations that have been sent but not yet accepted count against that number until they are accepted, withdrawn or expire.
What happens to an invitation nobody accepts?
It stops working seven days after it was sent and is deleted on the next hourly sweep. You can withdraw it before then, and it stops working the moment you do.
What happens if I leave, or I am removed?
You go back to the free plan straight away — 10 weighted operations a day and files up to 50 MB. Your own conversions are untouched: they were never the team's, and they stay in your history. You can be invited again later, or take out a plan of your own.
Is it billed per seat?
No. One flat subscription covers the whole team: Pro is one price for three people and Business is one price for ten. Nothing is added to the bill when somebody joins and nothing is taken off when they leave.
How do I set one up?
Put the account that will own the team on Pro or Business, create the team, then invite people by email address. Teams are driven through the account API today: creating a team, sending an invitation, withdrawing one, joining and removing a member are each a call made while signed in to that account — an API key is not enough, it takes the account's own session.